Modernization Initiative — FY27 through FY31
Modernizing the engine.
Preserving how you work.
Built to evolve with you.
AASHTOWare Project™ is evolving to a modern, cloud-native platform over five years — delivering faster updates, stronger security, improved usability, and consistent high performance. Your workflows, your data, and your critical business outcomes are protected.
THE INITIATIVE
What's changing — and what isn't
AASHTOWare Project is undergoing a five-year evolution (FY27–FY31) to re-platform to a modern, cloud-native platform. Five parallel delivery tracks (Platform, Experience, Configuration, Communications, and Agency Transitions) work together to upgrade the underlying technology and user experience while protecting the critical business outcomes your agencies depend upon.
Faster, not disruptive
This model delivers patches, fixes, and features in hours or days instead of months. If a workflow does not meet agency needs after transitioning, adjustments can be deployed in near real time based on your feedback.
Secure by default
Compliance, hosting, and security are managed centrally at the AASHTOWare Project platform layer, reducing the burden on your individual agency.
Consistent performance
The architecture automatically scales on demand in seconds, providing consistent high performance regardless of load. Peak usage periods no longer mean slowdowns.
This is a deliberate, workflow-by-workflow process.
The coexistence phase allows agencies to operate in hybrid mode, seamlessly using both the legacy system and the new interface side-by-side for different tasks. No agency will be asked to transition until the new environment for a specific module is fully validated and proven.
STATUS TRACKER
Modernization status
Real-time tracking of module transitions, milestones, and cataloging progress. Updated monthly, aligned to the Progress vs. Pivot report cadence.
Module Transitions
Customization Cataloging
Agency Readiness
THE ROADMAP
A phased journey — FY27 through FY31
The Bridge to Modernization
& Precon Complete
Complete
Complete
unification
decommissioned
Foundation & Cataloging
Building the new architecture, inventorying all system workflows, designing the configuration engine, and launching this Communication Hub. Your agency's customizations are being cataloged collaboratively — we need your expertise to ensure nothing is overlooked.
Parallel Workflow Development
Workflows transition one at a time, starting with AASHTOWare Project Preconstruction™ (FY27), then AASHTOWare Project Civil Rights & Labor™ and AASHTOWare Project Estimation™ (FY28), followed by AASHTOWare Project Construction and Materials™ (FY29). Agencies receive dedicated transition support for each module. The coexistence phase means legacy access remains available throughout — no forced cutover.
Convergence & Completion
Existing modernized products (AASHTOWare Project Data Analytics™, AASHTOWare Project Asset Tracker™, AASHTOWare Project Vendor Management) unify into the shared platform experience. All remaining customizations are standardized through the Configuration Catalog. Legacy infrastructure is decommissioned only after full validation. The platform transitions to a continuous improvement model.
HOW TO PREPARE
Three steps your agency can take now
Getting ready doesn’t require major investment. These practical steps will position your agency for a smooth transition.
01
Verify your environment
Confirm your agency is currently hosted and running the latest version of AASHTOWare Project. This is the primary compatibility requirement for the transition.
02
Prepare for the customization inventory audit
Be ready to partner with the Infotech team for the Customization Cataloging audit during Phase 1. Identify your current customization inventory and consider limiting additional customizations where possible during the transition period.
03
Join the feedback loop
Consider joining the User Testing Group to provide early feedback on the new interface and experience. TAG meetings, office hours, and webinars provide additional channels for input.
YOUR CUSTOMIZATIONS
Your customizations have a future
We know your agency customized AASHTOWare Project because the standard configuration didn’t always meet your agencies needs. That investment is being preserved — not discarded.
Catalog
Every agency-specific customization is inventoried through a collaborative audit conducted jointly with your team. You know your configurations better than anyone, and we want to ensure continuity.
Assess
Each customization is mapped to a transition path: adopted as a core platform feature, configured within the updated environment, or addressed through a specific plan.
Transition
Side-by-side coexistence means your legacy workflows remain available until the modernized equivalent is validated and meeting your needs. No customization is removed without a documented plan.
What we need from you
- Begin identifying your customization inventory internally.
- Designate a point of contact for the cataloging audit.
- Limit new customizations where feasible.
FAQ
Frequently Asked Questions
Quick answers to the most common questions about the modernization. The full searchable FAQ covers shared, user-specific, and PTF-specific topics.
What is the AASHTOWare Project modernization initiative?
Why modernization, and why now?
- Improved Usability and Operational Efficiency: A modern, intuitive interface streamlines workflows and minimizes manual input. By meeting contemporary user expectations, the system simplifies training and serves as a key driver for workforce retention.
- Faster Updates: The SaaS platform allows patches, fixes, and new features to be deployed in hours or days, eliminating lengthy release cycles.
- Stronger Security: Compliance, hosting, and security are managed centrally at the AASHTOWare Project platform layer, reducing the burden on individual agencies.
- Consistent Performance: A modernized solution is architected to automatically scale on demand in seconds, providing consistent high performance regardless of load. Peak usage periods no longer mean slowdowns.
How is this different from the last migration?
Will this be a disruptive, one-time cutover?
How should our agency prepare?
- Verify your environment: Confirm your agency is hosted and running the latest version of AASHTOWare Project.
- Prepare for the Customization Cataloging inventory audit: Be ready to partner with the Infotech team for the Customization Cataloging audit. Designate a technical point of contact. Sign up for the Cataloging Audit Calendar at AASHTOWareProject.org to schedule your agency's Phase 1 session. Agencies should identify their current customization inventory and consider limiting additional customizations where possible during the transition period.
- Join the feedback loop: Join the feedback loop and actively engage in upcoming sessions, TAG meetings, and office hours. Also, consider joining the User Testing Group to provide early feedback on the new interface and experience.
STAY CONNECTED
One platform, one voice
This Hub is your single source of truth for the modernization initiative — managed jointly by Infotech and AASHTO. Everything you need is here, updated continuously.
| Month | Event | Format |
| June 11, 2026 |
How Full AASHTOWare Project Adoption Positions Your Agency for What's Next |
Virtual |
| June 2026 | Open Lab Modernization Session | Open forum |
| Fall 2026 | Webinar Deep Dive #2 (Pre-PUG) | Virtual |
| October 2026 | PUG Conference Mainstage | In-person |
FEEDBACK
Your input shapes this platform
Every communication channel includes a return path. Tell us what’s working, what concerns you, and what you need to make this transition successful.