Guided walkthrough of the modernized AASHTOWare Project, from portfolio overview to awarding a bid.
Portfolio overview: Proposals are summarized and filtered by advertisement and bid status. Each unresolved letting breaks down by status: No Valid Bids, Rejected, Re-let, Pending, Awarded. Open Projects from the left navigation to see the full portfolio. View pinned projects or search for projects. Natural language search accepts queries such as "projects updated in the last quarter"; in the demo, 15,247 projects are narrowed to 87 from a single query.
Build a project with location and items: Click "Add New Project" and fill out project information to create the project and open its Overview. In the Location tab, add a road segment on an interactive map. Drawing the segment calculates its length automatically. Add the county the project falls in; its coverage share is tracked automatically. The demo adds one county at 100% coverage, but multiple counties with different coverage splits can be added. Add bid items from the master catalog by category, selecting items and adding them in bulk. The Project Summary tracks total, funded, and unfunded dollars live as items are added.
Funding and pricing: Attach federal, state, and special funding package dollars to items. Start from the project's Funding Sources tab. Add a fund package from the standard federal/state catalog, or build a custom split by clicking "New Fund Package," entering the required fields, and clicking "Add New Funding Package." Add funds to the new package, including funds from a county. Apply packages to project items by selecting items individually or multi-selecting with checkboxes for bulk funding, selecting the funding split, and applying funding to all selected items in one click. Before an item goes out to bid, use Price Analysis to check expected cost. A regression curve built from historical bids shows the expected price for the item according to the formula. Recolor and filter the chart by work type to isolate comparable bids. Toggle the average-price line on for added context without changing the underlying model.
Proposal and bid creation: Create a new proposal and enter the required details. Assign the funded project to the proposal from the ribbon by searching for and selecting the project. Items appear organized into sections with subtotals. Click "Auto-Generate" to build sections in one click. Return to Overview to assign vendors eligible to bid on the proposal, then save to lock the vendor list. In Lettings, open the letting, record a vendor purchase, and add the vendor purchase for the two selected proposals. The letting is then ready to close.
Compare bids and award: After the letting closes and vendors respond, open "Bids Analysis" to see every vendor bid lined up line by line against the engineer's estimate. Set a threshold, and bids above it are colored automatically. Open "Vendors & Bids," select a vendor, and award the proposal to that vendor. More on the modernization roadmap, timeline, and FAQs is available on the Communication Hub.
